Onboarding Module for a newly hired employee, i.e. the Employee Account

The account of a newly hired employee in eRecruiter (a space dedicated to employees, where they do not have access to the remaining sections of the system for recruiters) is created upon launching the onboarding process, i.e. when you click the “Start onboarding” button next to the selected person. The employee receives an activation email message with a link to log in to the Employee Account:

During the process of creating an account, the new employee has to set the password. The employee’s private email address is the login:

When you add a business email address to the employee’s profile in the Onboarding Module, it will replace the private email address as the login to the Employee Account. The employee is notified about it by email and from that moment they have to use the business email address to log in to the Employee Account:

Users can log in to the employee account using the following link: https://employee.erecruiter.pl/. If the company has the domain-based authentication enabled, it also covers the Employee Account, so users will log in to their Employee Accounts this way as well.

The Employee Account displays the tasks assigned by the supervisor or the HR leader. The employee can check the tasks as completed (or undo this step, if the task has been checked as completed by mistake). From the moment of starting work, the Account also displays the date of the first day of work:

The employee will receive two kinds of automatic email notifications from their Account:

Notification about new tasks to do

Notification about a pending task, which will be sent one day before the deadline of a given task.

You can customize the theme color and logo of your organization in the Employee Account so that it matches the visual identification of the company.

To do this, go to the system settings, to the "Visual Identification" section and go to the "Onboarding - Employee Account" tab. Click the "Add color" button:

Then pick a color by selecting it on the palette or entering the appropriate HEX/RGB code. You will receive information whether the color meets the WCAG accessibility standards. After selecting the color, close the selection window - the color will be saved automatically.

In the "Company Logo" tab you can add your organization's logo. It will be visible in the Employee Account and on the system recruitment form.

NOTE: If you are using the PRO PREMIUM or PRO PLUS version of the system and your company has partnerships, each partnership can set its own logo. If both the company and the partnership logos are set, the partnership logo will be treated as the primary one. This means that the partnership logo (not the entire company) will be displayed in the Employee Account if the person was hired for a given partnership during onboarding.

Once you have set the logo and color, they will become visible in the Employee Account. The main color will cover: