What are message template visual designs?
This option allows you to visually customize message templates sent from the eRecruiter system to candidates. The designs are tailored to the organization’s needs and specifications, similar to graphical templates used for application forms or job advertisements.
Visual customization can be applied to both system and custom message templates.
The eRecruiter design team is responsible for preparing the visual layout of message templates.
Note: This is an additional paid service. To learn more, contact your eRecruiter Account Manager.
Where can visual message templates be used?
In application acknowledgment messages, as the final step of the application process. This helps your company stand out among other employers.
In interview invitations, to better highlight key details such as date, location, or cancellation links.
In organizations that already use branded email templates in their email clients, ensuring consistency between system-generated and regular emails.
In systems where multiple companies operate simultaneously.
When the organization focuses on building a strong employer brand and wants to leave a positive impression on candidates.
How is a template implemented in eRecruiter?
You will receive an HTML preview file from your Account Manager. Verify whether the template meets the agreed requirements.
If there are any issues with the template appearance, send a screenshot of the HTML file along with a description of the required changes to your Account Manager.
If no changes are needed or they have already been applied, paste the file into eRecruiter yourself, using guidance from your Account Manager or the instructions below. The file will be provided via email in .txt format.
Once the file is successfully added, the template is immediately ready for use in candidate communication.
What does a visual message template look like?
After adding the template in the system settings and while using it, divider lines may be visible. These are only visible in the editor and will not appear to the recipient.
Message before sending:
Message after sending:
How to add a visual template to the system
In system settings, open the message template you want to customize.
In the toolbar, click the “<>” icon.
GRAPHICIn the HTML editor window, delete all existing content. The editor should be completely empty (new templates will already be empty).
Open the .txt file received from your Account Manager via email. Copy all content and paste it into the HTML editor.
GRAPHICClick OK, then save the template.
The template is now ready to use.
Important: Microsoft Outlook is not optimized for displaying visual email templates. Its built-in security mechanisms may cause layout issues or incorrect rendering.
What materials are required to prepare a visual template?
Template content in an editable format that allows copying;
Inclusion of dynamic fields available in eRecruiter (fields that populate automatically in messages – see list below);
Required images with a minimum width of 600 pixels (email width is 600 pixels);
Links to social media or other websites, if they should be included;
Font information – supported fonts include: Arial, Helvetica, Roboto, Open Sans, Lato;
Optionally: a visual mockup or final design concept.
List of available data fields in message templates:
System templates:
{Recruiter's name and surname}
{Company name}
{Company address - Street}
{Company address - House no.}
{Company address - Flat no.}
{Company address - Zip code}
{Company address - City}
{E-mail of the recruiter}
{Offer - Company description}
{Offer - Job title}
{Offer - Job title description}
{Offer - Requirements}
{Offer - We offer}
{Offer - Notes}
{Offer - No name offer description}
{Offer - Regions}
{Source}
{Recruiter's landline number}
{Recruiter's mobile phone number}
{Position of the recruiter}
{Offer - Clause}
{Sub company name}
Custom templates:
{Job title}
{Recruiter's name and surname}
{Candidate's name}
{Candidate's surname}
{Interview date}
{Company name}
{Company address - Street}
{Company address - House no.}
{Company address - Flat no.}
{Company address - Zip code}
{Company address - City}
{Phone number}
{E-mail of the recruiter}
{Link to online meeting}
{Location - Office number}
{Location - City}
{Location - House number}
{Location}
{Location - Postal code}
{Location - Street}
{Recruiter's landline number}
{Recruiter's mobile phone number}
{Position of the recruiter}
{Edit data link}
{Link to cancel the meeting}
{Sub company name}
{Candidate Experience Survey}
{Meeting attendee - List}
{Link to confirm/reject meeting}
{Link to proposed meeting dates}