In eRecruiter, we have six types of roles available that an Administrator can assign when adding a user to the system.

The roles are divided into four categories:

Administrator: The person managing the system within the company.
Recruiter: A person from the HR or recruitment department.
User: A person with more limited access to the system (e.g., hiring manager or recruiter).
- User Plus
- User
- User Mini
Business User: A person to whom candidate applications are sent for evaluation (usually a hiring manager) or involved in onboarding new employees (e.g., someone from the HR or IT department).

Basics

Below you will find information about the basic functions in the system and their availability for each role.

ROLE	Creating Recruitment Projects	Publishing job ads	Access to Projects and Candidates	Candidate staging
Administrator	Yes	Yes	All	Yes
Recruiter	Yes	Yes	All	Yes
Recruiter Mini	Yes, for the selected partnership	Yes, for the selected partnership	All from the company to which is assigned	Yes
User	No	No	Only those to which is assigned	Yes
User Plus	Yes	Yes, on the career page and on the intranet	Only those to which is assigned	Yes
User Mini	No	No	Only those to which is assigned	Yes
User Business	No	No	No	No

*Recruiter Mini

Recruiter Mini is available only in the PRO PREMIUM/PRO PLUS system version.
A person with Recruiter Mini role permissions has access to all recruitment projects and candidates within the company/partnership they are assigned to. Other permissions are as specified in the above table.

Following tables show all system functions and their availability for each role

Creating Recruitment Projects

ROLE	Creating Recruitment Projects	Closing Recruitment Projects	Project archiving
Administrator	Yes	Yes	Yes
Recruiter	Yes	Yes	Yes
Recruiter Mini	Yes, for the selected partnership	Yes	Yes
User	No	No	No
User Plus	Yes	Yes	Yes
User Mini	No	No	No
User Business	No	No	No

Publishing job ads

ROLE	Publishing	Ad preview	Credits status (Settings)	Job offers sharing (Settings)	Job ad templates - creating (Settings)
Administrator	Yes	Yes	Yes	Yes	Yes
Recruiter	Yes	Yes	Yes	Yes	Yes
Recruiter Mini	Yes, for the selected partnership	Yes, for the selected partnership	Tak	Tak	Tak
User	No	Only those to which is assigned	No	No	No
Użytkownik Plus	Yes, on the career page and on the intranet	Only those to which is assigned	No	No	Yes
User Mini	No	No	No	No	No
User Business	No	No	No	No	No

Link generator

ROLE	Access (to copy generated links)	Generating new links
Administrator	Yes	Yes
Recruiter	Yes	Yes
Recruiter Mini	Yes	Yes
User	Yes	No
User Plus	Yes	No
User Mini	No	No
User Business	No	No

Access to Projects and Candidates

ROLE	Projects	Candidates
Administrator	All	All
Recruiter	All	All
Recruiter Mini	All from the partnership to which is assigned	All from the partnership to which is assigned
User	Only those to which is assigned	All from the projects to which is assigned
User Plus	Only those to which is assigned	All from the projects to which is assigned
User Mini	Only those to which is assigned	All from the projects to which is assigned
User Business	No	Only those who have been submitted via Interactive Candidate Card or through Business Account.

Candidates and Candidates' Application History

Note! Whether you can see a candidate's application history for other positions depends not only on your role but also on the system version you have.

ROLE	Candidates	Candidates history
Administrator	All	All
Recruiter	All	All
Recruiter Mini	All from the partnership to which is assigned	Only the candidate's application history for the partnership to which they are assigned.
User	All from the projects to which is assigned	Single-company system: entire history (without the ability to navigate to a candidate's profile in a project the user does not have access to) Multi-company system: only the candidate's application history for the company/companies to which they are assigned
User Plus	All from the projects to which is assigned	Single-company system: entire history (without the ability to navigate to a candidate's profile in a project the user does not have access to) Multi-company system: only the candidate's application history for the company/companies to which they are assigned
User Mini	All from the projects to which is assigned	Only the candidate's application history for projects to which they are or were assigned
User Business	No	No

Tagging

ROLE	Creating tags	Assigning tags
Administrator	Yes	Yes
Recruiter	Yes	Yes
Recruiter Mini	Yes	Yes
User	No	Yes
User Plus	No	Yes
User Mini	No	Yes
User Business	No	No

Notes - visibility

Each role has the ability to add notes to a candidate's profile, but not everyone will see all notes added by other system users.

Note! A Business user can only add a General Note!

ROLE	General notes	Internal notes
Administrator	Yes	Yes
Recruiter	Yes	Yes
Recruiter Mini	Yes	Yes
User	Yes	Yes
User Plus	Yes	Yes
User Mini	Yes	Only those added by oneself
User Business	Yes	No

Correspondence with candidates

ROLE	Sending messages	Editing system message templates	Creating custom message templates*
Administrator	Yes	Yes	Yes
Recruiter	Yes	No	Yes
Recruiter Mini	Yes	No	Yes
User	Yes	No	No
User Plus	Yes	No	No
User Mini	Yes	No	No
User Business	No	No	No

*If the feature is included in your subscription

Reports

ROLE	Access to Reports Expert	Access to reports in the Recruitments tab
Administrator	Yes	Yes
Recruiter	Yes (Project, Sources, Candidates, General)	Yes
Recruiter Mini	Yes (Project, Sources, Candidates)	Yes
User	No	Candidates list only
User Plus	No	Yes
User Mini	No	Candidates list only
User Business	No	No

Question library

ROLE	Access	Creating new questions	Editing the greeting in the application form
Administrator	Yes	Yes	Yes
Recruiter	Yes	Yes	No
Recruiter Mini	Yes	Yes	No
User	Yes	No	No
User Plus	Yes	No	No
User Mini	No	No	No
User Business	No	No	No

Recruitment stages

ROLE	Assigning	Creating new stages (in Settings)
Administrator	Yes	Yes
Recruiter	Yes	Yes
Recruiter Mini	Yes	Yes
User	Yes	No
User Plus	Yes	No
User Mini	Yes	No
User Business	No	No

Working with candidate applications

ROLA	Rating	Filtering	Scheduling interviews	Assigning to projects	Inviting to projects	Sending IKK (Interactive Candidate Card)
Administrator	Yes	Yes	Yes	Yes	Yes	Yes
Recruiter	Yes	Yes	Yes	Yes	Yes	Yes
Recruiter Mini	Yes	Yes	Yes	Yes	Yes	Yes
User	Yes	Yes	Yes	Only to their own	Only to their own	Only to their own
User Plus	Yes	Yes	Yes	Only to their own	Only to their own	Yes
User Mini	Yes	Yes	Yes	Only to their own	Only to their own	Yes
User Business	Yes (in IKK - thumbs up or down)	Yes (in IKK - applications received, viewed, accepted, rejected)	No	No	No	No

Candidate data processing

ROLA	Managing clauses and consents	Managing candidate data processing	Deleting applications
Administrator	Yes	Yes	Yes
Recruiter	No	No	No
Recruiter Mini	No	No	No
User	No	No	No
User Plus	No	No	No
User Mini	No	No	No
User Business	No	No	No

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