Do you want to create your first recruitment project? Your recruitment project created in the system defines the specifications of recruitment and functions as a folder, where all the applications submitted by candidates applying for this particular job will be saved.
With eRecruiter, you can quickly launch a new recruitment project. For this purpose, you simply need two things: the name of your recruitment project and the recruitment form. The remaining pieces of information can be added in the next step, but the candidates will already be able to respond to your job ad. So far, with the new quick process of creating recruitment projects available to eRecruiter users:
85% of projects have been activated in less than 5 minutes;
70% of projects have sourced their first resume in less than 24 hours.
Read the below article to learn how to create a new recruitment project in the eRecruiter system step by step.
How do you create a new recruitment project?
In order to create a new recruitment project, click the “+ Add project” button located on the top bar of the eRecruiter menu. After you click this button, you will see a panel enabling you to create a new recruitment project in two ways, i.e. by creating a new project from scratch or copying an existing project.
In order to create a new recruitment project from scratch, click the “+ Create new project” button located on the left.
After you click the “+ Create new project” button, a new window will be displayed.
In the case of a Pro Premium or Pro Plus system version, you will be able to choose between a standard or multi recruitment.
Enter key details of the recruitment project being created:
Project details tab
Position name is the name that will be displayed in the list of recruitment projects in the system.
Note! Remember that the name of the recruitment project will be visible to the candidates in the application form, so it should be coherent with the position name mentioned in the job ad.
Select an appropriate department or departments of your company that the recruitment project being created is assigned to. Departments are displayed to the candidate only when a question regarding the department is added to the application form.
You can enter the reference number or any other ID of a given recruitment project. Remember that this piece of information will be displayed to candidates. This field is not mandatory.
In this field enter the location of the place of work on a given position. This piece of information will not be displayed to candidates and the field is not mandatory.
You can change the language of your recruitment project, but remember it will be the same as the language of the application form attached to a given recruitment project. Therefore the list of available application forms will depend on the chosen language.
Specify the number of candidates you seek for this position.
TIP: The information entered in the “Position name”, “ID” and “Department” fields will be updated in real time in the top left corner of the new project screen.
The next step of creating a new recruitment project is completing the “Candidate form” tab.
Candidate form tab
In this tab the default form or the most recently used form is selected. You can also select another already created form from the list. In order to preview the form, click “Form preview” — you will be able to view the questions added to this form.
Note! The Personal data section is a mandatory element of each set of questions and cannot be removed.
In order to add a question to the question set use the “+Add a question” button and then search for the item in the Question Library. All you need to do is to type a name of the question or its content. Pick one of the results and click "+" button.
TIP: The Question Library is a useful place in the system. This is where you can create new questions to be used in application forms.
To remove a question, just click the trash icon next to the selected item.
TIP: You can freely change the order of the questions by dragging the items to the place of your choice.
In the next step complete the “Clauses and consents” section. You can define the data processing time, but remember that the processing time defined for the entire company will be set by default. Next select clauses and consents for a given recruitment project. Here you will find the most recently created (if no clauses or consents have been used so far) or the most recently selected clauses and consents.
Note! Although you can activate your project without clauses, we recommend that you add them to ensure compliance with the applicable law.
The last section that you can complete is the "Layout" section, where you can set the graphic template of the application form. Remember that its availability depends on whether you have custom templates.
In the next step, complete the “Process stages” tab.
Process stages tab
Here you can select the stages needed in this recruitment project. You can add stages by clicking the “Add stage” button. Stages with a thrash can icon can be deleted and retrieved later by clicking the “Add stage” button.
TIP: Your recruitment processes may differ for each position type. You can change the order of individual recruitment stages depending on the needs of a given position. Simply click and hold down the left mouse button over the selected stage and drag it to the place of your choice.
Additionally, in the case of the “New” stage, you can select the “thank you” message sent to the candidate in response to the submitted application. A standard system “thank you” message will be set by default; you can select your custom message template or no message at all from the drop-down menu.
If you are creating your first recruitment project, default stages will be displayed here. When you create subsequent projects, you will see here the stages you selected for the most recently created project.
In the next step, you can complete the “Team” tab.
You decide which members of your team will be assigned to this recruitment project. As the creator of the project, you will be identified as the Project Owner. You can add or delete team members, as well as define the frequency of notifications sent to individual recruiters.
TIP: You can change the project owner upon the creation and during your recruitment project by editing the project.
Next, there is the “Data analysis” tab.
Data analysis tab
Here you can add extra information about the recruitment project being created. Such information will be used for the purposes of recruitment process data reporting. The default options for “Recruitment type” and “Reason” fields are “External” and “New position” accordingly. Additionally, the currency of the proposed salary is set by default to PLN. These values can be changed.
TIP: The account administrator can make the selected fields from the “Data analysis” tab mandatory. To this end, contact your eRecruiter consultant.
The mandatory fields in this tab can be used for effective reporting. Remember that the more mandatory fields, the longer the process of creating the recruitment project, while a failure to complete the mandatory fields makes it impossible to activate the recruitment project. That is why you should define only those fields that are always and absolutely necessary as mandatory, while it should be possible to complete the remaining fields later, e.g. after a given recruitment project is activated.
IMPORTANT! The “Proposed salary” field in the “Data analysis” tab is controlled by user rights and can be hidden for some users within your company. In that case, if a field is defined as mandatory, it can be hidden for certain users, who will not be required to complete it. Activation will be possible after all the remaining fields are completed.
The last tab you will see is titled “Marketplace Integrations”.
Marketplace Integrations tab
In the top section of the tab, you will see integrated extras and you can choose the one to be activated for this particular recruitment project. If a given partner is defined for all recruitment projects in the eRecruiter settings, it will not be possible to disable such a partner in this tab.
In the bottom section, you will see the available extras that are not integrated with the system in your company.
If you are working with the Pro Premium or Pro Plus system version, the settings made by the Administrator will be applied to all companies.
Your new recruitment project is ready!
To complete the process of creating a new project, click the “Activate project” button located in the top right corner of the screen. You will see a screen, where you can select the method of sharing the project by generating links or creating a job ad.